Vicenarius

Feature

Quote software for construction, from estimate to approval

Build professional quotes with line items, VAT, payment schedules, and conditions. Convert won quotes directly into a project.

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↓ Select line items to compose the quote

Quote builderOffertes

Quote OFF-2026-042

Smidswater 21 — Bathroom renovation

Draft
DescriptionQtyUnitAmount
Sloopwerk1post€3.200
Leidingwerk48m€4.800
Tegelwerk32m²€3.840
Elektra1post€2.600
Stelpost keuken1post€4.500
Afwerking1post€2.800
Subtotal (4 lines)€14.440
VAT 21%€3.032
Total incl. VAT€17.472

Quote builder

A quote that looks like it took hours — built in minutes.

The quote builder combines line items, VAT rates, assumptions, and payment schedules in one editor. Send professionally to client, convert directly to project on approval.

  • Line items, groups, VAT, and discounts
  • Payment schedule: deposit, instalments, final invoice
  • Assumptions and conditions per quote
  • Direct conversion to project on approval

All quote and sales capabilities

Quote builder with line items

Build quotes from line items with description, quantity, unit, price, and VAT rate. Group lines by phase or section for a clear structure.

  • Free line items or link to project phases
  • VAT configurable per line
  • Subtotals and totals calculated automatically

Payment schedule and deposits

Set a payment schedule per quote: deposit on approval, interim instalments, and final invoice at handover. All visible to client and manager.

  • Set deposit percentage and amount
  • Link instalments to project milestones
  • Final invoice based on actual costs or fixed amount

Assumptions, conditions, and notes

Add assumptions, exclusions, validity period, general terms, and internal notes to every quote. Professional presentation to the client.

  • Validity period and expiry date
  • Assumptions and exclusions per quote
  • Internal notes not visible to client

Quote Kanban board

Manage your sales pipeline via a Kanban board with quotes per status: draft, sent, in negotiation, won, or lost.

  • Statuses: draft, sent, negotiation, won, lost
  • Move between statuses via drag and drop
  • Total value per status visible in board

Direct conversion to project

A won quote converts to a project with one action. Project name, client, phase structure, and amounts are carried over. No double entry.

  • Quote → project in one action
  • Phase structure and amounts carried over
  • Payment schedule active after conversion

VAT management and discounts

Configure VAT rates per line item. Add discounts at line level or on the quote total. All calculations automatic.

  • Multiple VAT rates per quote
  • Discounts at line level or total
  • Excl. and incl. VAT display configurable

From quote to invoice

Won quote → project → hours → invoice. All connected.

The payment schedule from the quote activates after conversion. Hours and costs flow from project execution into finance. Invoices are sent based on the actual chain.

Hours to finance
Week 12 hours batch
EmployeeHoursWorkflow
M. Berg24uApproved
K. Jansen18uSubmitted
S. de Groot12uDraft

Flow-through

Submitted

26u
Automatic after approval

Approved

22u
Automatic after approval

Cost posted

EUR 1.540

Audit trail

Every status change stays visible to both manager and employee.

Related features

Finance & Invoicing Client Portal Planning & Scheduling

Quotes that win. Projects that follow.

Book a demo and see how quotes, projects, and invoicing are connected in Vicenarius.

Book demoFinance & Invoicing