Field Service
Field service software for your mobile field team
Vicenarius helps field service businesses with scheduling, travel time tracking, hour approval, and service invoicing in one connected system.
Familiar situations
Field service challenges that Vicenarius solves.
Dispatching technicians to sites based on availability and skills
Weekly roster with availability, skill matching, and location overview
Tracking travel time and mileage per assignment
Time tracking including travel time, mileage, and expenses
Approving and invoicing assignments based on actual hours worked
Hour batches approved per assignment and processed directly to invoice
Informing clients about planned visits and completed work
Appointment system and client portal with schedule and service reports
Draft
18u
DraftSubmitted
26u
SubmittedApproved
84u
Approved| Employee | Project | Hours | Status |
|---|---|---|---|
| M. Berg | Smidswater 21 | 7.5u | Approved |
| K. Jansen | Breda renovation | 8.0u | Submitted |
| S. de Groot | Utrecht office | 6.0u | Draft |
Hours & approvals
Travel time and work time in one streamlined workflow.
Technicians log work time, travel time, and mileage per assignment. Managers approve. Approved hours flow directly into costs and invoice.
Appointment management
Clients book visits. You manage the capacity.
Set up appointment types and availability pools. Publish a booking page. Confirmation emails and reminders go out automatically.
Tuesday 19 March
Available slots for intake and preparation
Finance & invoicing
Costs and margin per assignment, client, and technician.
All hours and travel costs flow directly to project cost overview. Set up invoice based on approved hours and agreed rates.
| Employee | Hours | Workflow |
|---|---|---|
| M. Berg | 24u | Approved |
| K. Jansen | 18u | Submitted |
| S. de Groot | 12u | Draft |
Flow-through
Submitted
26uApproved
22uCost posted
EUR 1.540Audit trail
Every status change stays visible to both manager and employee.
Total cost
EUR 46.200
Paid
EUR 31.800
Overdue
EUR 9.600
Payment time
18 days
Budget usage
62%Outstanding
Phase 2 invoice
EUR 22.000
Paid
Deposit phase 1
EUR 18.500
Overdue
Bathroom extra work
EUR 6.400
All features for field service
Technician dispatching
Schedule technicians per week at locations. See who is available with the right certification or skill for the assignment.
Location planning per week
Overview of technicians, assignments, and locations per week. Staffing conflicts become immediately visible.
Travel time and hour logging
Technicians log work time, travel time, and mileage per assignment. Direct link to hour approval and invoice.
Costs per assignment and client
Real-time insight into hours, travel costs, and materials per assignment. Margin per client and project visible.
Approval to invoice
Approved hours and costs are directly processed to service invoice. Client receives invoice with summary of completed work.
Appointment management
Set up appointment types, configure a booking page, and manage planned visits centrally.
Use cases
How Vicenarius handles the work in your industry
Ready to streamline your field service?
Book a demo tailored to your field service operation.