Installation & Maintenance
Installation and maintenance: planning, hours, and invoicing in one system
Vicenarius supports installation and maintenance businesses with scheduling, equipment management, time tracking, and service invoicing in one connected platform.
Familiar situations
Challenges in installation and maintenance that Vicenarius solves.
Scheduling service teams across multiple projects and addresses
Weekly roster with availability, skills, and equipment planning
Tracking equipment and tools across multiple locations
Equipment planning with reservations and conflict detection per project
Tracking recurring service intervals and maintenance history
Projects with recurring scheduling and client portal for service history
Invoicing based on hours worked and materials used
Approved hours and material costs flow directly to invoice
M. Berg
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
K. Jansen
Breda renovation
08:00-16:30
Breda renovation
08:00-16:30
Breda renovation
08:00-16:30
Breda renovation
08:00-16:30
S. de Groot
Utrecht office
09:00-15:30
Utrecht office
09:00-15:30
Utrecht office
09:00-15:30
Utrecht office
09:00-15:30
Planned
22.0u
PlannedLogged
18.5u
LoggedBudget
24.0u
BudgetTeam planning
The right person at the right location with the right skills.
Schedule service teams by availability and skill. Detect conflicts in capacity or equipment before the schedule goes out.
Equipment planning
Know exactly which equipment is available when and where.
Reserve measuring instruments, machines, and vehicles per project or assignment. Conflict detection prevents the same equipment being double-booked.
Inventory
3 activeScaffold set
Focused item
Van 1
Available
Mixer
Available
Hours & finance
From logged hours to approved invoice in one chain.
Hours logged, approved, posted to project costs, and directly processed to invoice. No manual step in between.
Total cost
EUR 46.200
Paid
EUR 31.800
Overdue
EUR 9.600
Payment time
18 days
Budget usage
62%Outstanding
Phase 2 invoice
EUR 22.000
Paid
Deposit phase 1
EUR 18.500
Overdue
Bathroom extra work
EUR 6.400
All features for installation and maintenance
Service routes and team planning
Schedule service teams per week across multiple addresses and projects. See directly who is available with the right skills for each assignment.
Equipment reservation per project
Reserve equipment, tools, and measuring instruments per project or week. Conflict detection prevents double allocation.
Time tracking with travel time
Employees log hours, travel time, mileage, and expenses. Hour batches go through approval before financial processing.
Cost and margin management
Real-time insight into costs per project: hours, materials, and travel costs. Margin monitored while execution is ongoing.
Service invoices per assignment
Invoices based on approved hours and material costs per service assignment. Multiple invoice models supported.
Client portal for service history
Clients see completed maintenance, service reports, documents, and invoice status in their own portal.
Use cases
How Vicenarius handles the work in your industry
Ready to structure your service business?
Book a demo tailored to your installation or maintenance business.