Vicenarius

Feature

Invoicing and real-time project margin for construction

Real-time margin monitoring, invoice board with status management, deposits and milestone invoices — all fed by approved hours and project costs.

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Finance dashboard

Know your margin per project before it ends.

Costs, hours, and margins are real-time visible while the project is running. No surprises at handover.

  • Costs, budget, and margin in one view
  • Current after every approved hour batch
  • KPIs per project on one screen

↓ Select a project · Mark invoices as paid

Finance dashboardFinance

Budget

€74.600

Cost

€46.200

Margin

€28.400

Margin %

38%

Budget usage

62%
€0€74.600

Invoices

Deposit phase 1

INV-2026-011 · €18.500

Paid

Milestone phase 2

INV-2026-014 · €22.000

Open

Bathroom change work

INV-2026-018 · €6.400

Overdue

The financial chain

From approved hours to invoice in one system.

Approved hours automatically appear in project costs. From project costs you build deposits, milestone invoices, and final invoices.

Hours to finance
Week 12 hours batch
EmployeeHoursWorkflow
M. Berg24uApproved
K. Jansen18uSubmitted
S. de Groot12uDraft

Flow-through

Submitted

26u
Automatic after approval

Approved

22u
Automatic after approval

Cost posted

EUR 1.540

Audit trail

Every status change stays visible to both manager and employee.

All financial capabilities

Finance dashboard per project

Every project has its own financial dashboard with total costs, budgeted costs, registered hours, and expected margin. Real-time and current.

  • Total costs, budget, and margin per project
  • Cost breakdown: hours, materials, subcontractors
  • Historical cost graph per project

Real-time margin monitoring

The margin per project is visible as soon as approved hours and costs come in. No surprises at the end of a project.

  • Margin current after every approved hour batch
  • Budget versus actual insight per phase
  • Warning when budget threshold is exceeded

Invoice board with status management

Invoices go through a clear status system: draft, sent, outstanding, paid, overdue, and credited. All invoices in one overview per project or client.

  • Statuses: draft, sent, outstanding, paid, overdue
  • Overview per client, project, or period
  • Reminders and payment follow-up built in

Deposits and milestone invoices

Set up payment schedules per project: deposit, interim invoices per delivery phase, and final invoice. All based on approved hours or fixed amounts.

  • Deposit invoice at project start
  • Milestone invoices per phase or milestone
  • Final invoice based on actual costs

Cost overview and analysis

View costs per category: registered hours, material costs, travel costs, and subcontractors. Compare projects and periods.

  • Cost graph per category and period
  • Comparison between projects
  • Exportable to Excel or accounting

Payment follow-up and reminders

Outstanding invoices automatically receive reminders on configurable due dates. Payment status visible per invoice and per client.

  • Automatic reminders on due date
  • Payment status directly visible per client
  • Client sees invoice status in their own portal

Related features

Quotes & Sales Time & Approvals Client Portal

Financial visibility that holds while the project runs.

Book a demo and see how Vicenarius connects finance, invoicing, and project costs.

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