Feature

Time tracking for construction, from site to invoice

Time tracking as a real workflow: draft, submitted, approved — with audit trail and direct impact on project costs and margin.

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↓ Click ✓ or ✕ on a submitted row to review

Hours overviewUren

Approved

15.5u

To review

Posted cost

€929

Employee	Project	Hours	Status	Action
S. de Groot	Showcase project	7.5u	Approved	→ cost
M. Berg	Breda renovatie	8u	Approved	→ cost
K. Jansen	Utrecht kantoor	6u	Submitted
T. Müller	Showcase project	8.5u	Submitted
P. Vermeer	Breda renovatie	7u	Submitted
A. Visser	Utrecht kantoor	5.5u	Draft	Draft

3 entries awaiting approval

Approval overview

Managers see everything. Employees see what they need.

The approval overview shows all outstanding batches, status per employee, and direct action buttons. No endless email thread for hour approval.

Open batches per employee in one place
Approve or reject with one click
Financial cost updated immediately after approval
History per employee and project visible

All time tracking capabilities

Time logging from the field

Employees log hours, breaks, travel time, mileage, and expenses directly from the project. No paper timesheets, no delay.

Work time, break, and travel time per assignment
Mileage and expenses with description
Notes and project link per time entry

Structured approval flow

Hour batches go through a clear workflow: draft → submitted → approved or rejected. Managers see all batches per employee or project in one overview.

Draft: employee adjusts hours
Submitted: batch offered for approval
Approved: hours posted to project costs

Rejection with reason and feedback

Rejected hour batches go back to the employee with a reason. The employee can correct and resubmit. No lost information.

Rejection reasons visible to employee
Employee corrects and resubmits
Manager receives corrected batch again

Audit trail per hour and batch

Every action on an hour batch — create, submit, approve, reject — is logged with timestamp and user. Fully traceable for internal audit.

Timestamp overview of all actions
Queryable per employee, project, or period
Exportable for payroll administration or accountant

Direct financial impact

Approved hours are directly posted to project costs. No manual entry, no delay. The margin per project is current as soon as hours are approved.

Approved hours directly on project costs
Margin per project current after approval
Link to finance dashboard and invoice chain

Hours overview for managers

Managers see all open hour batches, ongoing approvals, and historical data per employee and project in one dashboard. Including time registration statistics per period.

Open batches, approved, and rejected side by side
Filter by employee, project, and period
Export to Excel or send to accounting

Hours → Finance

Approved hours are not just numbers. They are costs, margin, and invoice basis.

Once hours are approved, they immediately appear in the finance dashboard. Margin per project is current. Setting up an invoice based on approved hours is one click.

Hours to finance

Week 12 hours batch

Employee	Hours	Workflow
M. Berg	24u	Approved
K. Jansen	18u	Submitted
S. de Groot	12u	Draft

Flow-through

Submitted

26u

Automatic after approval

Approved

22u

Automatic after approval

Cost posted

EUR 1.540

Audit trail

Every status change stays visible to both manager and employee.

Related features

Planning & Scheduling Finance & Invoicing Workforce Management

Hours that hold up. Finance that follows.

Book a demo and see how time tracking at Vicenarius works as a real workflow.

Book demo See Finance & Invoicing