Vicenarius

Feature

Client portal for construction firms: fewer questions, more clarity

A fully configured client portal per project. Planning, updates, documents, photo gallery, and invoice status — all in one place for your client.

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Client portalPortal
V

Vicenarius Bouw

Smidswater 21 — The Hague

Live

Project progress

✓

Preparation

✓

Demolition

3

Structural work

4

Installations

5

Finishing

6

Handover

Project updates

3

Bathroom ready for tiler

New

today - 09:42

Structural work is finished and the pipes have been checked. The tiler can start tomorrow.

2

Underfloor heating connected and tested

Thu 11 Apr - 15:20

1

Demolition completed

Mon 08 Apr - 17:05

This week's plan

Mon

7

Demolition

Tue

8

Plumbing

Wed

9

Masonry
Electrical

Thu

10

Fri

11

Inspection

Sat

12

Sun

13

Invoices

Deposit phase 1

€18.500

Paid

Phase 2 installment

€22.000

Open

Documents

Kitchen drawing v2.pdf

Bathroom change order approved

New

Measurement sheet phase 2

Contact person

MB

M. Berg

Site lead

4X9PTW

Access code

Documents & updates

Clients follow along. Without a phone call. Without an email chain.

Documents, updates, photos, and invoice status are available in the portal as soon as you share them. No separate tool, no standalone email. Everything from the platform.

  • Contracts, reports, and drawings shared per project
  • Progress updates with photos on timeline
  • Invoice status visible without separate login

Portal access

Every client. One portal. Fully isolated.

Clients receive a unique access code or direct portal link. They see only their own project. No shared login page, no access to other clients or projects.

9:41

Status

Smidswater 21

LivePhase 3/7

This week

Mon

Demolition

Wed

Electrical rough-in

Fri

Plumbing

Latest update

New

Bathroom ready for tiler

Photos and progress shared directly with client

Open invoice

EUR 22.000

Access code
4X9PTW

All portal capabilities

Portal configuration per project

Every project has its own client portal. Configure which sections the client sees: planning, updates, documents, gallery, invoices. Every portal is fully configurable.

  • Show or hide planning per portal
  • Invoice visibility configurable per portal
  • Set own language per client

Updates and progress timeline

Share progress updates with the client: text, photos, and milestone messages. Updates appear in a chronological timeline in the client portal.

  • Text and photo updates on the timeline
  • Milestone messages and status changes
  • Client receives notification on new update

Document sharing

Upload contracts, reports, drawings, certificates, and other documents directly from the platform to the client portal. Client always has the correct version.

  • Categorize and name documents
  • Version history per document
  • Download by client without login if configured

Photo gallery

Upload construction photos, progress photos, and handover photos per phase or per update. The client sees actual progress in images.

  • Link photos to phases or updates
  • Gallery view in client portal
  • Photo management from the platform

Invoice visibility and payment status

The client sees invoice status directly in their portal: sent, outstanding, paid. Payment follow-up and reminders are automatic. No separate email exchange.

  • Invoices per project visible in portal
  • Status: sent, outstanding, paid
  • Payment reminders automatic on due date

Secure access per portal

Clients access via a unique access code or via a direct portal link. No shared login page. No access to other projects or organisations.

  • Unique access code per client and project
  • Direct portal link configurable
  • Fully isolated from other clients and projects

Related features

Finance & Invoicing Quotes & Sales Workspace Configuration

Keep clients informed without extra work.

Book a demo and see how the client portal works from your operational platform.

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