Finishing & Interior
Operational control over every finishing and interior project.
From crew scheduling across multiple locations to hours per room, material costs versus quote, and a client portal that keeps your client informed. Vicenarius connects every step of the finishing process in one system.
Familiar situations
Challenges in finishing and interior work that Vicenarius solves.
Scheduling multiple small crews across different client locations simultaneously
Weekly overview with crew allocation per location, conflict detection, and capacity overview
Tracking hours per room, space, or phase for accurate invoicing
Hours logged per project, phase, or room — approved before they appear on the invoice
Managing material costs and tracking estimates versus actuals
Real-time financial dashboard links quote, purchase costs, and margin per project
Keeping clients informed about scheduling and finish dates
Client portal with live schedule, photos, documents, and handover status per project
M. Berg
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
K. Jansen
Breda renovation
08:00-16:30
Breda renovation
08:00-16:30
Breda renovation
08:00-16:30
Breda renovation
08:00-16:30
S. de Groot
Utrecht office
09:00-15:30
Utrecht office
09:00-15:30
Utrecht office
09:00-15:30
Utrecht office
09:00-15:30
Planned
22.0u
PlannedLogged
18.5u
LoggedBudget
24.0u
BudgetPlanning & crews
Schedule small crews per week across multiple client locations simultaneously.
See directly who is available, which skills are on hand, and where conflicts loom. Per location and phase you have overview across the full execution period.
Hours & approvals
Hours per room or phase that match your invoice from the start.
Employees log hours and expenses directly from the location. Managers approve. Approved hours post directly to project costs, so the invoice is correct without extra reconciliation.
Draft
18u
DraftSubmitted
26u
SubmittedApproved
84u
Approved| Employee | Project | Hours | Status |
|---|---|---|---|
| M. Berg | Smidswater 21 | 7.5u | Approved |
| K. Jansen | Breda renovation | 8.0u | Submitted |
| S. de Groot | Utrecht office | 6.0u | Draft |
Finance & invoicing
Know your margin per project before the last coat dries.
All costs, hours, and materials come together in the financial dashboard. Compare quote against actual costs per phase and invoice based on what was actually executed.
Total cost
EUR 46.200
Paid
EUR 31.800
Overdue
EUR 9.600
Payment time
18 days
Budget usage
62%Outstanding
Phase 2 invoice
EUR 22.000
Paid
Deposit phase 1
EUR 18.500
Overdue
Bathroom extra work
EUR 6.400
Client portal
The client sees progress per room without you having to call them.
Photo updates per room, schedule, handover documents, and invoice status — all in one portal per project. Clients follow along and know when their home or space will be finished.
Project timeline
4 updatesDemolition completed
New photos added
Plumbing scheduled
Team confirmed for Thursday
Shared documents
Open invoice
Phase 2 invoice
EUR 22.000
All features for finishing and interior work
Phase and room scheduling
Break finishing projects into phases and rooms. Assign crews per week or day, see directly who is available, and detect conflicts before they become scheduling problems.
Hours and expense logging per location
Employees log hours per room, phase, or client location directly from the field. Hour batches go through approval before posting to project costs.
Quote versus actuals visibility
Compare quote lines directly against actual hours, materials, and expenses. See per project and phase where the margin drifts while execution is still ongoing.
Real-time financial visibility
All costs, approved hours, and material costs land directly in the finance dashboard. Margin per project visible while finishing work is still in progress.
Photo updates and handover dossier
Upload photo updates and handover documents per room or phase to the client portal. Clients follow progress and sign off digitally at handover.
Invoicing per handover phase
Invoice per handover phase based on approved hours and fixed amounts. Invoice status and documents visible in the client portal.
Use cases
How Vicenarius handles the work in your industry
Ready to gain control over your finishing and interior projects?
Book a demo and we show you how Vicenarius fits your finishing or interior business.