About Vicenarius
One platform for businesses that run projects with real teams, real clients, and real deadlines.
Five to ten separate tools. None of them talk to each other.
Vicenarius was born from a simple observation: construction, renovation, and service companies use Excel for planning, paper for hours, Word for quotes, and WhatsApp for client communication. Each system works on its own, but together they create chaos.
Costs
Hours are estimated after the fact, invoices don't match reality, margin is a guess until after delivery.
Planning
Excel plans don't survive contact with reality. Conflicts are discovered too late.
Clients
Clients call for updates, email for invoices, and have no insight into planning or progress.
One operational chain. Planning, execution, hours, finance, invoicing, and client communication — connected in one system.
Every step feeds the next. No double entry, no forgotten exports, no context lost between systems.
Our principles
Not for every office. For businesses that execute projects.
Operational, not generic
Built for businesses with phases, skills, equipment, and subcontractors — not for every office with a to-do list. Every part is tuned to how project-driven teams actually work.
Role separation built in
Managers direct and approve. Employees log and execute. Clients follow progress in their portal. Each gets exactly the interface they need, with exactly the permissions they should have.
Scalable without fragmentation
From 5 to 50+ people, 3 to 30 projects, 1 to 100 client portals — without processes falling apart. Every organization works in its own secure environment, with European hosting and strict access control.
Technology
Built on trust
Your data is fully separated from other organizations. European hosting. Modern stack.
Separated organization data
Full separation per organization, with access control across multiple layers
European hosting
Data within the EU, compliant with GDPR requirements
Audit trails
Every change in planning, hours, and finance is logged
Granular permissions
Fine-grained access control above standard roles
Ready to centralize your operations?
Book a demo and we show you how Vicenarius fits your planning, hours, finance, and client processes.