TM
T. Müller
Smidswater 222·Tue 3 Jun
8.5h
07:00 – 16:00Break 30m
“Change order bathroom: extra plumbing”
Approve Edit Reject
Keep projects under control with planning-to-invoice workflows
Vicenarius connects planning, hours, project execution, client communication, and financial follow-up in one system.
Live product demo tailored to your workflow.
Quote to invoice
One connected chain. No manual handoffs.
Every step in the chain is connected. Data that starts in the quote ends in the invoice — without re-entry.
01
Quote
Line items, VAT, payment schedule
02
Project
Phases, scheduling, team
03
Execution
Hours logged per day and phase
04
Approvals
Batch approved, margin visible
05
Invoice
Sent, visible in client portal
01
Quote
Line items, VAT, payment schedule
02
Project
Phases, scheduling, team
03
Execution
Hours logged per day and phase
04
Approvals
Batch approved, margin visible
05
Invoice
Sent, visible in client portal
Scroll down to see each step in action.
1QuoteSee quotes & sales
From nothing to the client's inbox — in seconds.
Client from your CRM, line items from the catalog, VAT and payment schedule automatic. You hit send.
Existing client
CRM lookup
Line items
From catalog
VAT & total
Automatic
Payment schedule
Auto-generated
Vicenarius Quote Builder00.0s
Search client…
Quote #OFF-2026-042
Project title…
DescriptionQtyUnitAmount
Demolition1post€3.200
Electrical rough-in48m€4.800
Plumbing32m€3.840
Masonry1post€2.600
Subtotal (0 lines)€0
VAT 21%€0
Total incl. VAT€0
40%
€0
Deposit at start
40%
€0
Milestone after rough-in
20%
€0
Handover
Sent to client
Live product demo — 00.0s
Quote being prepared
Step 2 -- Project
From quote to phases. Plan the team. Set dependencies.
Drag phases, click connections to remove, or create new ones. Switch between Workflow, Gantt, and List views.
Project Planning
Smidswater 21
On track6 phases2 active
Try also →
KJK.
PVP.
TMT.
TMT.
KJK.
SGS.
Demolition
100%
2026-03-18 — 2026-03-19
1 linked
Electrical rough-in
100%
2026-03-19 — 2026-03-21
2 linked
Plumbing
100%
2026-03-22 — 2026-03-23
1 linked
Masonry
65%
2026-03-24 — 2026-03-28
2 linked
Finishing
0%
2026-03-25 — 2026-03-26
No team
Interior finishing
0%
2026-03-25 — 2026-03-29
No team
Step 2 -- Planning
Assign projects to your team. See capacity at a glance.
Watch a week being scheduled — hour by hour
Planning · Week 22
ProjectSmidswater 222Breda renovatieUtrecht kantoor
Mon
Tue
Wed
Thu
Fri
MB
M. Berg
Site manager
KJ
K. Jansen
Bricklayer
SG
S. de Groot
Carpenter
TM
T. Müller
Installer
PV
P. Vermeer
Electrician
Capacity
0h
0h
0h
0h
0h
0h scheduled this week
The team is scheduled. Execution begins. Employees log their hours daily via the mobile app.
9:41
Planning
Monday 18 March
Week 12
18 Mar - 24 Mar
Today
Up next today
Smidswater 21
07:30 - 16:00
with Pieter & Tom
07:30
16:00
Smidswater 21
Electrical rough-in
This week
27h
M
8h
18
T
7.5h
19
W
-
20
T
6h
21
F
5.5h
22
S
-
23
S
-
24
Plumbing
09:00 - 13:00
Step 3 -- Execution
Employees see their schedule. Hours are logged daily.
Through the mobile app, each employee sees their weekly schedule, logs hours per project and phase, and requests skills or leave. Everything flows directly to approval.
Weekly roster with project and phase details per day
Log hours on project and phase -- ready to submit
Skill and leave requests from the same app
The Vicenarius mobile app is for employees in the field.
Watch submitted hours being reviewed
Hours · Approvals
Inbox · submitted
3 items · 26.5h outstanding
AllFlags
1 overtime flagView
SG
S. de Groot
Utrecht kantoor·Tue 3 Jun
10.5h
06:30 – 18:00Break 60m Overtime
Approve Edit Reject
KJ
K. Jansen
Breda renovatie·Tue 3 Jun
7.5h
07:30 – 15:30Break 30m
Approve Edit Reject
Approve all (3) Remind
Approved
0.0h
To project costs
€0
Step 4 -- Approvals
Approved hours post directly to project cost.
Staff log hours against projects. Managers approve in batches. No re-entry, no delay, no gap between planning and finance.
Draft -> submitted -> approved with audit trail
Rejection reasons fed back to the employee
Financial impact visible immediately after approval
After approval, hours and costs flow automatically to finance. Margin, budget, and invoice status are visible instantly.
Step 5 -- Invoice
Know your margin before the project ends.
Budget, cost, and margin per project in real time. Invoice board with status and follow-up. Quotes, deposits, and installments in the same chain.
KPIs and budget usage per project
Invoice board: outstanding, paid, overdue
Approved hours directly in project cost
Watch approved hours land live in costs, margin, and invoices.
See finance & invoicingFinance · Overview
Smidswater 222Breda renovatieUtrecht kantoor
Budget
€74.600
Costs
€45.240
Margin
€29.360
Margin %
39%
16.0h approved hours posted · +€960 project costs
Budget used
61%
€0€74.600
Invoices
€18.500 received
Deposit phase 1
INV-2026-011 · €18.500
Paid
Instalment phase 2
INV-2026-014 · €22.000
Open
Change order bathroom
INV-2026-018 · €6.400
Reminder sentOverdue
8Client portalSee client portal
Every project detail. In one place.
Planning, progress, photos, drawings, change orders, punch list and invoices — bundled per project and always visible to your client. Fewer questions, more trust.
Planning
Who's on-site each day
Updates & photos
Progress after each workday
Punch list
Client flags, you resolve
Invoices
Line items, VAT, pay directly
Client Portal
Portal
Vicenarius Bouw
Log in with your surname and the access code you received from your project manager.
No access code? Contact your project manager.
Log in
Built for your industry
One platform. Six industries.
Construction & Renovation
Crews, change orders, handover dossier
Explore
Installation & Maintenance
Service routes, equipment planning
Explore
Field Service
Technician dispatch, travel time, approvals
Explore
Infrastructure & Civil
Large projects, subcontractors
Explore
Finishing & Interior
Plastering, painting, flooring
Explore
Manufacturing & Assembly
Work prep, assembly
Explore
One operational platform. Set up to your workflow.
We configure it to your team structure and the way you work during the demo.