Construction & Renovation
Operational control over every construction or renovation project.
From weekly scheduling and crew allocation to change orders, hour approvals, financial visibility, and client portal. Vicenarius connects every step of the construction process in one system.
Familiar situations
Challenges in construction and renovation that Vicenarius solves.
Scheduling crews across multiple concurrent projects per week
Weekly roster with team allocation, conflict detection, and capacity overview
Tracking and approving change orders with the client
Change orders managed and shared in the client portal
Hours and costs only reconcile after the invoice is sent
Real-time margin overview per project while execution is ongoing
Clients call constantly for progress updates and invoice status
Client portal with weekly schedule, photos, documents, and invoice status
M. Berg
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
Smidswater 21
07:30-17:00
K. Jansen
Breda renovation
08:00-16:30
Breda renovation
08:00-16:30
Breda renovation
08:00-16:30
Breda renovation
08:00-16:30
S. de Groot
Utrecht office
09:00-15:30
Utrecht office
09:00-15:30
Utrecht office
09:00-15:30
Utrecht office
09:00-15:30
Planned
22.0u
PlannedLogged
18.5u
LoggedBudget
24.0u
BudgetPlanning & crews
Schedule crews per week across multiple construction projects simultaneously.
See directly who is available, which skills are available, and where conflicts loom. Gantt planning per phase gives overview across the entire project duration.
Hours & approvals
No more invoices that don't match the hours worked after the fact.
Employees log hours and expenses directly. Managers approve. Approved hours post directly to project costs. The financial chain is correct from the start.
Draft
18u
DraftSubmitted
26u
SubmittedApproved
84u
Approved| Employee | Project | Hours | Status |
|---|---|---|---|
| M. Berg | Smidswater 21 | 7.5u | Approved |
| K. Jansen | Breda renovation | 8.0u | Submitted |
| S. de Groot | Utrecht office | 6.0u | Draft |
Finance & invoicing
Know your margin per phase before the project ends.
All costs, hours, and materials come together in the financial dashboard. Invoice per delivery phase based on what was actually executed.
Total cost
EUR 46.200
Paid
EUR 31.800
Overdue
EUR 9.600
Payment time
18 days
Budget usage
62%Outstanding
Phase 2 invoice
EUR 22.000
Paid
Deposit phase 1
EUR 18.500
Overdue
Bathroom extra work
EUR 6.400
Client portal
The client follows along without you having to call them.
Photo updates, progress, documents, punch list items, and invoice status — all in one portal per project. Change orders visible and approvable through the portal.
Project timeline
4 updatesDemolition completed
New photos added
Plumbing scheduled
Team confirmed for Thursday
Shared documents
Open invoice
Phase 2 invoice
EUR 22.000
All features for construction and renovation
Phase and crew scheduling
Break projects into construction or renovation phases. Assign teams per week, detect personnel and equipment conflicts before they become problems.
Hours and expense logging
Employees log hours, travel time, and expenses directly from site. Hour batches go through approval before posting to project costs.
Change order management
Record change orders as quote lines, link them to the project, and make them visible in the client portal for approval or discussion.
Real-time financial visibility
Costs, approved hours, and material costs land directly in the finance dashboard. Margin visible while the project is still in progress.
Handover dossier in client portal
Upload photo updates, handover documents, and punch list items to the client portal. Clients follow along and sign off digitally.
Milestone and final invoicing
Invoice per delivery phase based on approved hours and fixed amounts. Invoice status visible in client portal.
Use cases
How Vicenarius handles the work in your industry
Ready to gain control over your construction projects?
Book a demo and we show you how Vicenarius fits your construction or renovation business.