Vicenarius

Feature

Appointment scheduling for service and installation companies

Configurable appointment types, a published booking page with own branding, availability pools, and automatic confirmations and reminders.

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AppointmentsAfspraken

Tuesday 15 April 2026

Intake and work preparation

5 free1 booked

Available pool

MB
KJ
TM
3 employees available

Click a free slot to book

Booking page

Clients book themselves. You manage availability.

Your booking page shows available timeslots based on your configured pools. Confirmation and reminder go out automatically. No phone follow-up needed.

  • Available timeslots based on pools
  • Automatic confirmation after booking
  • Reminder emails configurable per type
  • Own subdomain and branding

All appointment capabilities

Configure appointment types

Define different appointment types with their own name, duration, location, and availability pools. Every type has its own settings for confirmation and reminder emails.

  • Name, duration, and location per appointment type
  • Link to availability pools
  • Own confirmation and reminder texts

Published booking page

Publish a branded booking page on your own subdomain. Clients choose an appointment type and available timeslot without calling.

  • Own subdomain for booking page
  • Branding with name, color, and logo
  • Multilingual booking page configurable

Availability pools

Set up availability pools per appointment type: which employees or resources are deployed for this appointment type and at which times.

  • Link employees to pools per appointment type
  • Set availability times per pool
  • Automatic assignment based on availability

Confirmations and reminders

Confirmation emails are automatically sent after booking. Reminders go out at configurable time before the appointment. Reduce no-shows without manual follow-up.

  • Automatic confirmation after booking
  • Reminder email configurable from 1 hour to 7 days before
  • Own texts per appointment type

Appointments in weekly schedule

Booked appointments automatically appear in the weekly roster. Planners see appointments alongside project work. No double allocation through combined overview.

  • Appointments in weekly roster alongside project work
  • Staffing conflicts visible on appointment booking
  • No double assignment through combined management

Travel time and location management

Add travel time buffers per appointment type. Set locations and addresses for each appointment. Useful for field service and on-site visits.

  • Travel time buffer before and after appointment configurable
  • Location fields per appointment reservation
  • Useful for field service and field staff

Appointments in weekly roster

Appointments and project work in one weekly overview.

Booked appointments automatically appear in the weekly roster alongside scheduled project work. Planners immediately see conflicts in allocation.

Team rosterPlanning
All employees
16 mrt. - 20 mrt.
On track1 conflict resolvedEquipment linked
Employee
Mon 16
Tue 17
Wed 18
Thu 19
Fri 20

M. Berg

Smidswater 21

07:30-17:00

Smidswater 21

07:30-17:00

Smidswater 21

07:30-17:00

Smidswater 21

07:30-17:00

Smidswater 21

07:30-17:00

K. Jansen

Breda renovation

08:00-16:30

Breda renovation

08:00-16:30

Breda renovation

08:00-16:30

Breda renovation

08:00-16:30

S. de Groot

Utrecht office

09:00-15:30

Utrecht office

09:00-15:30

Utrecht office

09:00-15:30

Utrecht office

09:00-15:30

Planned

22.0u

Planned

Logged

18.5u

Logged

Budget

24.0u

Budget

Related features

Planning & Scheduling Workspace Configuration Workforce Management

Schedule appointments without phone calls.

Book a demo and see how appointment management works within the broader operational platform.

Book demoPlanning & Scheduling